What are file cabinets, selection rules

It is difficult to imagine an office, library or other workplace with a large workflow, where a filing cabinet would not be used. This highly functional piece of furniture allows you to rationally organize the storage of important documents, so finding the right contract will be much easier. Next, we will talk about a variety of similar office furniture.

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A filing cabinet is used for organizing and storing various documents of A4, A5 format, as well as drawings of A0, A1 format. Moreover, you can store both documents separately in files, and stitched, in folders, folders installed vertically.

The cabinet design is designed in such a way that it is possible to quickly and without additional difficulties arrange a large number of documents, arrange their systematic storage and, if necessary, quickly find the current document.

Often, such cabinets have a central lock, which prevents the risk of penetration by an outsider. This increases the level of security and privacy of documents that are stored inside such furniture. In addition, filing cabinets made of metal can prevent the risk of damage to documentation due to fire. Such designs often have a special fire-resistant coating.

Card cabinets are installed in libraries, archives, offices, chancelleries, human resources departments for storing personal files of employees and bookkeeping departments of large enterprises to organize accounting documents. For a small company with a low level of workflow, such products are not as relevant as for large enterprises, but the demand for them is growing every year.

Varieties

A file cabinet is in great demand, for this reason, manufacturers have expanded the selection of such furniture, and today it differs in shape, material of manufacture, filling (the presence of additional elements).

In shape

Such products often have simple, concise forms. The cabinet is made in the form of a rectangle, less often - a square, in which the drawers are located in one or more rows, one above the other. You can find narrow models of decent height for small rooms and small-sized documents. Also on sale are high and wide models that will allow you to place a large number of documents.

According to the materials of manufacture

Based on the material for the manufacture of the model, you can choose such options for a design office, library or office:

• file cabinet - made of durable metals, therefore metal products reliably protect documents from mechanical impact, dust, sunlight, insects, and air temperature drops in the room. Fire resistance of metal furniture is quite high. However, metal furniture does not differ in attractive appearance, which can not be said about the wooden model, so it is more suitable for archives, library card files;
• wooden file cabinet. Also quite popular are wooden products, more relevant for libraries and bookkeeping. They look more attractive from an aesthetic point of view, therefore they are able to complement the interior of the office, a large library hall.

By filling

Cabinets of different design will allow you to place a decent-sized file cabinet. A file cabinet without drawers inside has shelves on which documents can be folded or installed in a vertical position. Many models are equipped with drawers with partitions, which is very convenient. It is better if the partitions can be easily dismantled and installed if necessary. This will expand the list of formats that will fit in the box.

Models with drawers on telescopic rails and closers are very convenient for large file cabinets. This greatly simplifies human access to the upper tiers of card index rows.

More expensive models of a file cabinet have anti-tipping protection in their design, which protects the interior of the furniture from damage. It will not be superfluous for the cabinet to have a high level of fire resistance, which is more typical for metal cabinets. Suspended shelves moving along special rails are also very convenient in operation. On them inside the cabinet you can store documents in folders.

Dimensions

There is a large file cabinet at many enterprises, it is very convenient to store such personal files of employees in a file cabinet, which has drawers of the required format, for example, A0, A1, A3, A4, A5. The choice is large, so choosing the most suitable option is easy. If necessary, the scale of the cabinet itself is adjusted to the size of the room. Small items can only have two drawers, while large items can have as many as nine. Selecting a specific model is necessary based on the size of the file cabinet. Standard design parameters are described in the table.

How to choose and place

If you decide to choose cabinets for the office to place personal documents of each employee, it is important to study the specifics of the person. What documents does he deal with most often? What size documents should be stored in the cabinet? What is their volume? Answers to these questions will help you choose a cabinet model with a drawer system that is relevant in size, content, shape.

The more carefully the filling of such furniture is thought out, the more convenient it will be in operation. Treat the moment of choosing a specific model very carefully, because this is the key to the established work in the future.

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Watch the video: We are hiding our files and file cabinets - Day 24 of 365 Days of Design Therapy (November 2024).