Metal accounting cabinet, main varieties and requirements for them

Accounting and financial accounting involves maintaining documentation that should be accessible and stored in a safe place. For this, the enterprise, organization or individual entrepreneur must have auxiliary elements. These include a metal accounting cabinet, which serves to store and protect documents, tools, devices. This cabinet combines practicality, reliability, presentability and spaciousness.

Appointment

A metal bookcase is designed to store documentation that is important to the company. Such constructions can store documents of a different nature:

accounting documents and files;
juristic documents;
technical documentation and literature;
printing;
securities;
contracts
money.

These pieces of furniture are equipped with a secret lock, which helps prevent unauthorized access to files and documents stored inside. Existing doors provide complete closure of the structure, which affects the sealing structure. This plays an important role in cases of flooding.

Furniture can be located in the premises of the accounting, economic department, personnel production department, office rooms, libraries, archival organizations. You can purchase this type of cabinet design, where it will be stored especially important documents. This is ensured by the presence of tracers, which are compartments to protect non-disclosed information from accidental or unauthorized access.

The main function of the accounting cabinet is the safety of documentation stored inside. Therefore, the use of furniture is justified by reliability and durability in the safe storage of important and valuable information.

Kinds

Metal cabinets for accounting can be divided into two groups regarding fire resistance:

ordinary;
fireproof.

They differ in several ways.

Normal

Fire resistant

Ordinary

This design is made of sheet steel with a thickness of 1.2-2.0 mm. They are made by welding. For protection, the furniture is equipped with complex technological locking elements. And also there are hidden loops, anti-removable elements. This type of furniture is unstable to fire, which affects its price. Conventional metal cabinets can be purchased at a lower cost in contrast to fireproof designs.

Cabinets can have different locks, characterized by different levels of secrecy. Conventional locking elements do not allow opening the cabinet when trying to break in, as they have high reliability. Another type of locks are crossbars, which, when closed, block the door in three directions. This allows you to increase the protective functions of furniture.

Low cost contributes to the popularity of this design. As well as ordinary cabinets for storing accounting documents, they have a presentable appearance, so they fit well into the interior of the office space.

Fireproof

Cabinets related to accounting can be of fireproof type. They are made of a durable sheet of steel, the thickness of which reaches 2.0-3.0 mm, and a heat-insulating filling component. The structural structure is represented by two buildings, between which a thermal insulation layer is laid. Its use ensures the furniture is resistant to fire. Therefore, such cabinets are used as protection of stored values from complete destruction in the event of a fire. In relation to the temperature that is achieved inside the structure, fireproof furniture is classified into several categories.

Class	Temperature	Application
B	No more than 170 ° C	Storage of notes, paper documentation is allowed.
D	Not more than 70 ° С	Data on discs and various films are not exposed to fire.
Dis	No more than 50 ° C	You can save things that do not melt at a given temperature.

Fireproof accounting constructions are also called safes due to the strength of the walls and resistance to various factors. The cost of such furniture is quite high, but it is justified by excellent protective characteristics.

Dimensions and filling

A variety of cabinet models for storing accounting documents and files, executed in a metal case, can be of different sizes and configurations. You can purchase a design in the form of a cabinet under a table or cabinet, a safe located near the desktop. The height of the furniture ranges from 310-1950 mm. Small structures with a height of 310-320 mm and a width of 420 mm can be placed in ordinary wooden cabinets located in the room.

The depth of the elements is also different. Therefore, you can choose the most suitable model for the room. There are models with a depth of 320, 390, 395, 520 mm.

Depending on the type, accounting cabinets have different weights. If the model belongs to fireproof options, then the weight can reach 70-75 kg, based on the structural contents.

Accounting furniture can also be classified by the number of doors for single-door and multi-door structures. For small rooms and for organizations whose turnover is not associated with documenting a large amount of information, you can purchase a cabinet with one door for storing important documents and tools. Doors can open together or independently, which simplifies the access of department employees to data. There are options with shutter doors, which facilitates access to stored documents when placing such a design in a limited space.

In terms of functionality, furniture is made in various designs:

single section;
multisectional.

Multisectional

Single section

Single-section elements are designed to store a small amount of documentation. A multi-section is selected for large departments, where each employee can be allocated a separate section. Moreover, the sections are equipped with separate locks, which increases the protective functions of the accounting cabinet.

You can choose furniture based on the structural type. There are welded and collapsible elements. The first are a monolithic structure in which there are compartments and shelves for storage. This type is simple and cheap, but it causes some difficulties during transportation. Collapsible structures, on the contrary, are elements that can be disassembled and assembled if necessary. The price of such furniture is higher, but it is easier to transport and lift collapsible elements.

To combine with an expensive interior, you can choose the option of combined furniture. It is characterized by the presence of complementary elements. For example, there are cabinets with wooden countertops. Or you can choose a design that will be located in the dressing room. This saves work space by making access to documentation convenient and efficient.

Do not worry about the internal structure of the cabinet, because all the furniture is designed to store standard office folders.

For greater protection, there are models that are attached to the wall or floor. This provides additional protection for the metal storage when trying to move the structure outside the premises.

Primary requirements

When choosing an accounting cabinet, you need to focus on the following parameters:

storage reliability;
functionality;
ensuring protection of stored elements from moisture, fire;
Access is permitted only to certain individuals.

Reliability of storage depends on the presence of locking elements. For various designs, one or more locks can be installed. Many locks are usually provided in multi-sectional variations. And also there are multi-sectional models of cabinets with a single locking device for all compartments. This option is suitable for placement in departments where one person works. The presence of hidden loops reduces the chance of breaking.

Design functionality is an important parameter when storing large volumes of documentation. Equipping with adjustable shelves with a variable level of height allows you to use furniture to store large format folders and literature. It is more convenient to arrange existing folders and files on various shelves, compartments. You should also pay attention to ergonomics, because sometimes you need quick access to some papers. In order to store cash registers or money, it is better to purchase models that have a special cell for the cash register and related items.

To protect against moisture in the furniture structure, tightly closing doors are provided. But when buying, you need to pay attention to the appearance of the products. With scratches, dents, the risk of corrosion of the metal increases due to a violation of the integrity of the powder paint layer. This entails not only a decrease in protective properties, but also a decrease in the presentability of the structure. When choosing fireproof models, the probability of information loss in case of fire is reduced.

The keys to the cabinet can be stored by one employee or by several. If a multi-section cabinet with keys for each section is purchased, then access to it is available to persons for whom a separate cell is allocated. You can choose an electronic type of key or choose a model with increased secrecy.

A strong and reliable metal bookcase will allow you to save and protect all the important documentation of the organization. The use of such a cabinet increases the efficiency and speed of the labor process, thanks to the existing ergonomics and increased functionality.